Wellness Days

WELLNESS DAYS

Wellness Days are to be taken on a School Calendar Year basis. For partial years of service,
Wellness Day entitlement will be calculated as 1/12th of the annual entitlement for each
completed month of service.

ELIGIBILITY & ENTITLEMENT

Full-Time Employees

• Employees who have worked longer than 3 months are entitled to up to 4 Wellness Days (sick
  or personal days) per year.
• After 1 year of continuous service (12 months), entitlement increases to 6 Wellness Days per
  year.
• Wellness Days may only be taken in full-day increments, calculated at the average hours of
  the same shift in the most recent 30-day period.
• Not eligible for government wage top-ups.

Part-Time Employees

• Employees who have worked longer than 3 months are entitled to half of the Full-Time
  entitlement.
• Up to 2 Wellness Days per year after 3 months of service.
• After 1 year of continuous service (12 months), up to 3 Wellness Days per year.
• Wellness Days are calculated using the average hours worked per shift in the last 30 days.
• May only be taken in full-day increments.
• Not eligible for government wage top-ups.

Casual Employees

• Casual Employees are not entitled to Wellness Days.

USAGE & REPORTING

If an employee is not able to work their scheduled shift, they are expected to notify the Program
Coordinator as soon as possible.

• If an employee is not able to work their scheduled shift, they are expected to notify the Program Coordinator as soon as possible.
• If appointments must be scheduled during regular shifts, employees must notify the Program Coordinator in advance to avoid coverage conflicts.
• If sick, a Doctor’s note is required after 48 hours of absence upon return to work.
  • Exception: In the case of a pandemic or public health emergency requiring extended absence.
• Time off due to illness must be called in by 5:30 AM to the Program Coordinator or Program Support Manager to allow coverage arrangements.
  • If coverage cannot be arranged, the employee must report for their shift until relief is provided.

CARRY OVER & RECOGNITION OF SERVICE

• Wellness Days cannot be carried over from one school year to the next.
• If an employee leaves and returns within 2 calendar years, their previous years of service
  will be recognized.

RECORDING WELLNESS DAYS

Staff must be signed in as Wellness Day with hours recorded in TimeSavr.

END OF EMPLOYMENT CLAUSE

TOPP KIDS reserves the right to decline or cancel the use of Wellness Days if they are requested during the final weeks of employment (whether through resignation or termination notice), unless previously approved by the Program Support Team and the Operations Manager. Wellness Days are intended as a retention benefit and not as a replacement for vacation or termination notice period.