Unexpected Leave & Absence

UNEXPECTED LEAVE & ABSENCE

Timely and regular attendance is an expectation of performance for all TOPP KIDS
employees. To ensure adequate staffing, positive employee morale, and to meet expected
productivity standards throughout the organization, employees will be held accountable for
adhering to their schedule.

Supervisors have discretion to evaluate extraordinary circumstances of a tardy, absence or
failure to clock-in or clock-out and determine whether or not to count as an occurrence. The
CEO and Support Team are available to advise supervisors regarding the evaluation of
extenuating circumstances.

Employees are required to report to work in accordance with their approved schedules. This
includes maintaining regular attendance and arriving to work for their scheduled start time.

CALL IN PROCEDURES
In the event of an absence, employees are required to call in to report the absence to their
manager at least two (2) hours before their scheduled start time. If an absence can be
scheduled in advance, an employee is required to do so in writing to their manager.

Where it is impossible for an employee to report an absence because of hospitalization or
for other emergency related reasons, the employee may have a family member or friend
report the absence at the first available opportunity.

If an employee must leave work early, they must notify their Program Support Manager as
soon as possible. The employee will be expected to make up the lost time during the work
week in which the early departure occurs.

If late arrivals or early departures can be scheduled in advance, an employee is required to
do so in writing to their supervisor.

MEDICAL DOCUMENTATION
Employees are required to provide a medical note (at the employee’s expense) after missing
three (3) consecutive days of work due to illness.

CULPABLE ABSENTEEISM
An employee may be disciplined up to and including dismissal for culpable absenteeism.
Culpable absenteeism refers to absences that are “blameworthy” in the sense that they
involve the unjustified withdrawal of services by an employee – for example, failing to show
up for work on time or failing to request and/or report an absence in accordance with this
policy.

ABSENCES FOR APPOINTMENTS
All appointments (e.g. doctor/dentist appointment, etc.) should be scheduled outside of
normal working time. Time off for appointments that can only be scheduled during working
hours must be approved by the employee’s manager.