Timesavr Down Time

TIMSAVR DOWNTIME

TOPP KIDS programs must maintain on the program premises up-to-date administrative records containing particulars of the daily attendance of each child and educator, including arrival and departure times. This is why TOPP KIDS uses an automated program called TIMESAVR. Unfortunately, as all technology does, timesaver may go down and every program needs to be ready for when this happens.

When TIMESAVR goes down, programs need to immediately:

• Switch to paper attendance copies- The IN time for every child and educator will be the time that TIMESAVR went down. Blank attendance sheets should be found in the HANGING FILES.
• Immediate roll call and headcount must take place.

All information added to the paper attendance sheets needs to be updated on the TIMESAVR program when it is back up and running.

Using a consistent system during headcounts or roll call (counts should be done periodically throughout the day, during all transitions, including when children leave or return to the program, or enter or leave a bus).

Counts need to be communicated to the entire team. Every educator is responsible for knowing the number of children on site at all times. Programs should also have a communication board and one person designated to the attendance to communicate with educators every shift.