Time off Request Policy
TIME OFF REQUEST
A program cannot operate effectively or efficiently unless its employees can be depended
upon to show up for work on a timely and consistent basis. As a small team, any absenteeism
has a particularly disruptive effect on both the program and the children. Employees who take
excessive time off or abuse the benefits of sick days or are chronically late to work are subject
to discipline up to and including termination.
Indicate your vacation choice(s) in the space(s) on the Time Off
Request Form. Sign, date and forward to your Program Coordinator.
Program Coordinators will then sign off and send them to the
Program Support Manager who will complete their section and
determine program coverage. Requests will then be forwarded to the
Operations Manager who will submit and approve or deny the
corresponding Timesavr request and place form in your staff file.
Time off may NOT be taken during blackout dates. Every effort will
be made to honour your time off request. Business operations may
dictate that the employee reschedule their time off.
Note: All contracted additional vacation time allotted in individuals contracts including but not
limited to TK Reward Time expires on the last day of work each school year and is not available
to be utilized following a furlough or leave of any kind.
Car trouble is not considered an emergency. Please make arrangements for a ride, an uber or a
taxi to arrive at work for your scheduled shift.
All employees needing unforeseen time off are required to speak to the Program Coordinator
or Program Support Manager to arrange coverage. It is not acceptable and could result in
termination if you:
- Text in an absence
- Leave a message of absence on the Program Coordinator/Program Support Manager
phone or program phone - Have a family member call in your absence. You are responsible to communicate directly
with TOPP KIDS administration regarding your absence. - Punctuality becomes inconsistent
TOPP KIDS does not pay salaried employees for overtime but considers time off in lieu when
employees work several hours or a day over and above normal work hours in order to meet a
clearly defined business need, project deadline or to cover another employee. All time off in
lieu of overtime must be pre-approved by the Program Coordinator or Program Support
Manager. All time off in lieu must be taken within four weeks of the time it is earned.