Reward Time Policy

TOPP KIDS REWARD TIME POLICY

TOPP KIDS Reward Time is an organization-specific benefit designed to recognize and reward long-term commitment and active service with TOPP KIDS. Reward Time provides eligible team members with additional paid time off beyond government-mandated vacation entitlements and is aligned with the rules governing Wellness Days.

Reward Time is not part of statutory vacation pay and is provided exclusively as a TOPP KIDS
benefit, separate from and in addition to vacation pay disbursed on each payroll.

ELIGIBILITY & ACCRUAL

Full-Time Employees

• After 1 year of continuous employment, full-time employees are eligible for 5 days of Reward Time per year.
• This entitlement remains in effect annually until the employee reaches 5 years of continuous service.
• After 5 years of continuous employment, full-time employees are eligible for 10 days of Reward Time per year.

Part-Time Employees

• After 1 year of continuous employment, part-time employees are eligible for 3 days of Reward Time per year.
• After 5 years of continuous employment, part-time employees are eligible for 6 days of Reward Time per year.

Casual Employees

• Casual employees are not eligible for TOPP KIDS Reward Time.

USE OF REWARD TIME

• Reward Time is recorded and signed in as a Wellness Day.
• Reward Time is not eligible for hour top-up and cannot be paid out as a dollar amount in place of time off.
• Reward Time must be requested using a Vacation Request Form and is subject to approval by the Program Support Manager, based on operational needs.
• Salaried contracts may outline independent paid vacation entitlements, which are separate from this policy.

CHANGES IN EMPLOYMENT STATUS

• If a team member changes their employment status or schedule (e.g., part-time to full-
  time or full-time to part-time), Reward Time eligibility will be based on the current level of employment at the time Reward Time is earned or used.
• Reward Time will not be recalculated retroactively based on previous employment
  levels.

EXPIRY & CARRYOVER

• Reward Time expires on:
  • The last day worked prior to a furlough or leave of any kind, or
  • The end of August, if the employee is working summer camp.
• Reward Time cannot be rolled over, banked, or saved for a future year.

BREAKS IN SERVICE

• If an employee leaves TOPP KIDS and returns within two (2) calendar years, their previous years of service will be recognized for the purposes of Reward Time eligibility.

END OF EMPLOYMENT CLAUSE

TOPP KIDS reserves the right to cancel or deny approval of Reward Time if it is requested within the employee’s final 30 days of employment, regardless of whether notice has been given or departure is imminent.

Reward Time is intended as an active service benefit and is not redeemable or payable during an employee’s exit period from the organization.