Parameters for Approving Time Off Request
PARAMETERS FOR APPROVING TIME OFF REQUEST
Employees must submit all time off requests for TK Reward Time or wanted Vacation Time
(anything consecutive days or more including wellness days) no later then November 1st or
the first Monday following if it lands on a weekend.
To ensure there is proper information and time to process, a reminder, after the initial TOPP
KIDS training, will go out in the FIRST staff newsletter of the school year and each one until
the deadline. The newsletter following the deadline will indicate that the submission date
has now passed and if an employee has failed to submit, their request is not guaranteed to
be honoured with a reminder that any time off request mFust be approved.
Does this mean we do not honour peoples time off requests?
No, we do honour their Reward Time, however anyone who failed to submit their requests
before the deadline are encouraged to use their time off during the holiday break. If an
employee is wanting to use their TK Reward Time as individual days, we will try to
accommodate throughout the year, with Program Support Manager and/or Owner approval
if the program needs are met.
Priority for approving all requests submitted by the November 1st deadline is as follows:
- Seniority in the company (time employed in the company)
- Program needs – no more than 1 request approved for the same dates at the same
program - Company needs – no more than 4 approved employees off at once (including
office staff), no more than 2 level 2/3’s off at once - Black out times – see form attached
Priority for approving all requests submitted after November 1st deadline is on a first come
first serve basis within rules 2-4 above. Program Support Managers will formally notify
employees time off approvals, denials, conditions or modifications needed.