Incident Reporting
INCIDENT REPORTING
In this section, “incident” means a serious illness
of or injury to a child that occurs while the child
is attending a program, and any other incident
that occurs while a child is attending a program
that may seriously affect the health or safety of the
child. An educator must report each incident to the
Program Coordinator immediately.
Incidents must be:
- Reported immediately to the Program Coordinator, Program Support Manager, Operations Manager/CEO
- Reported immediately to parents
- Reported immediately to Licensing (403) 297-6100
- Complete F.I.T. report
- Complete Incident Reporting Form
- Ensure DETAILED F.I.T Report is also included with parent & Program Coordinator signatures
- Photos of location where incident happened (indicate where educators were places supervising at the time of incident and where child was)
- Child Profile Report (PDF or Cam Scan to PDF) – They need this for child specific information and parent phone numbers for follow up
- Child Attendance PDF (highlight all children in ratio at time of incident)
- Educators Attendance PDF (highlight educators in ratio)
- Copy of educators first aid certificate (educators who performed first aid)
- Ensure the educators level(s) are recorded on page 3 when indicating positions of employees
- Send Incident Reporting Form, F.I.T. report and detailed photos to Licensing
- CC Program Support Manager, Operations Manager, & CEO in ALL communications with licensing & parent regarding incident
- Analyzed annually using a report form prescribed from Licensing and submitted
A report must be made to Licensing anytime there is:
- An emergency evacuation.
- Program closure due to an emergency.
- Intruder on the program premises.
- Illness or injury to a child that requires the program to request EMS and/or overnight hospitalization.
- An error in the administration of medication by program educators resulting in child becoming seriously injured or ill and requiring first aid, or the program requesting emergency health care and/or requires child to remain in hospital overnight.
- The death of a child.
- Unexpected absence of a child from the program (Lost child).
- Child removed from the program by non – custodial parent or guardian.
- An allegation of physical, sexual, emotional abuse and/or neglect of a child by a program Educators or volunteer.
- The commission by a child of an offence under an Act of Canada or Alberta.
- A child left on the premises outside of the program’s operating hours.
Incidents must be reported immediately to licensing staff by telephone, fax or email. This form must be completed and submitted to your local Child and Family Services Authority’s licensing office within 2 days of the incident.