Fee Structure

FEE STRUCTURE

REGISTRATION FEE
A $50.00 non–refundable registration fee is required for each family registering in the program per registration term. This fee is not applied to any month’s payment; it is strictly an administrative fee and is charged with your first monthly enrollment fee. Registration fees for a new school year are charged on September 1st.

FEE PAYMENT
Parents are required to provide a PAD form for the entire school year at the time of registration. Payments will be debited on your chosen date, the 1st or 15th of every month, whichever date was agreed upon at time of registration. Any payment made after date provided in your notice will be charged a $35.00 Late Fee. TOPP KIDS does not accept cash payments.

Please refer to the current fee schedule to determine fees due. It is your responsibility to ensure all payments are received. Because your child fills one of a limited number of spaces, your space must be paid for whether your child is present or not. Therefore, there is no exemption from fees for absence due to illness, vacation, winter break, isolations, closures, staff professional development days, or any other reason. Fees will not be prorated for any reason.

NON–PAYMENT OF FEES
The Registrations and Accounts Manager will work with families to develop alternate payment arrangements. Long–term default on fees will result in the services of TOPP KIDS being terminated. A $50.00 service charge will be charged on all NSF payments, a notice will be provided.

SUBSIDIES
The Alberta Family and Social Services Day Care Subsidy is available to parents who need assistance to help cover the fees for child care. Forms for the subsidy are available at

www.child.gov.ab.ca . Once a subsidy has been granted parents will receive a subsidy pre-approval/approval letter, a copy of which should be sent to the Registration and Accounts

Manager within two weeks of registering. All families with subsidies must PAD payment for the difference between the currently approved subsidy allowance and the cost of their fee for each month registered. Any remaining fees will be charged on the deposit date after subsidy amounts are deposited to TOPP KIDs or can be email transferred, a notice will be provided. Parents are responsible for paying any remaining fees. Deposit Policy still applies. It is the parent’s responsibility to track and ensure their child reaches the minimum number of hours per month needed for a full subsidy payment as every family may be different.

DISCOUNT AND SUBSIDIES POLICY FOR SEPARATED PARENTS/GUARDIANS AT TOPP KIDS
At TOPP KIDS, we recognize the diverse circumstances of families, including those of separated parents/guardians. To ensure equitable access to our programs, we have developed the following discounts and subsidies policy specifically tailored for separated parents/guardians:

1. Eligibility Criteria:
   • This policy applies to separated parents/guardians who have joint custody or shared responsibility for the child(ren) enrolled in TOPP KIDS programs.
   • To be eligible for discounts, the payor of the fee, as identified in the enrollment records, must meet the criteria set forth in this policy.
2. Teacher Discounts:
   • Teacher discounts are only available to the payor of the fee, subject to verification of their employment as a teacher, through an employment letter for the school year.
   • Teacher discounts will be applied exclusively to the fee paid by the eligible payor.
3. Splitting Subsidies:
   • The splitting of subsidies will be implemented evenly between the eligible payors,unless written confirmation is stated otherwise.
4. Documentation Requirements:
   • Separated parents/guardians seeking discounts or subsidies must provide appropriate documentation demonstrating their custody or shared responsibility arrangement, upon request by TOPP KIDS administration.
   • Documentation may include legal custody agreements, court orders, or other relevant forms of proof.
5. Confidentiality:
   • All information provided by separated parents/guardians regarding custody arrangements and financial circumstances will be treated with the utmost confidentiality and used solely for the purpose of determining eligibility for discounts or subsidies.
6. Policy Review:
   • This policy will be subject to periodic review and may be revised as deemed necessary by TOPP KIDS administration to ensure fairness and effectiveness in serving the needs of separated parents/guardians and their children.

By adhering to this policy, TOPP KIDS aims to support separated parents/guardians in providing enriching experiences for their children while maintaining fairness and transparency in our fee structure. For further inquiries or clarifications regarding this policy, please contact our administrative office.

PAYMENTS MADE DURING THE MONTH (PD DAYS, DROP-INS, ETC.)
Payments for Drop in care participants and Part time families that have attended PD Days, Camp Days or extra sessions during the month will be charged on the 15th of the following month attended.

LATE PICK UP FEE
Late pickups are tracked and addressed progressively. After the first occurrence, families will receive a notice outlining the date and time. A second occurrence will trigger a follow-up warning, and a third late pickup will result in the suspension of care until a specified return date. Any additional late pickup after services resume will result in termination of care. Exceptions may be considered for emergencies, but must be communicated promptly. If you have any questions or concerns regarding this policy, or believe a late pickup was logged in error, please contact: registrations@toppkids.com

WITHDRAWAL POLICY
If a family chooses to withdraw from care at TOPP KIDS, a Child Care Withdrawal Notice Form must be submitted to registrations@toppkids.com within the first 5 (five) calendar days of the month in order to have care terminated by the last calendar day of that month. Any Child Care Withdrawal Notice Form submitted later than the 5 (five) day period will not be able to terminate care for that month. Any form submitted after the 5th will be considered notice for the end of the following month. No refunds of the initial deposit will be given.

* DEADLINE FOR ANY SEPTEMBER CHANGES: August 15th*

***ENROLMENT CHANGES FOR CURRENT SCHOOL YEAR, for example from FT to PT care or Drop In will not be accepted past April 5th for a May change.

EMPLOYEE’S CHILDREN
Employees needing childcare will be required to put their child on the waitlist for TOPP KIDS and pay for 50% the monthly childcare fees – so long as the presence of the employee’s child is not disruptive to the work of the employee and does not undermine the ability of other Employees to carry out their responsibilities. If presence of an employee’s child is disruptive to the operation of TOPP KIDS or its team, care may be terminated.

DISCOUNT FOR FAMILY OF 3 OR MORE
Families with three or more children will receive a discount of 10% on their fees for the third and subsequent siblings. Families with children attending drop in are not eligible for discounts. If the parent is also a school board educator they choose one of the discounts only. If the third child is Kindergarten, the discount will be applied to the older child.

SCHOOL BOARD EDUCATORS
Since our closest supporters are the schools, we do offer a discounted price for CBE, CTR, CCSD teachers. 15% off of full and part time care only. Drop in and KindiClub participants are not eligible for this discounts.

REGISTRATIONS AND ACCOUNTS MANAGER
All accounts are managed by our Registrations and Accounts Manager. If there are any questions, issues or concerns regarding payments, please contact directly at registrations@toppkids.com