External Agency Collaboration Policy

CONFIDENTIALITY-EXTERNAL AGENCY COLLABORATION POLICY

TOPP KIDS has a policy in place to keep all information on children and families strictly confidential, except where disclosure is required by law or judicial action. This is to ensure the total safety and wellbeing of your child. However, circumstances may arise when the parent(s) may need help and support with an outside agency that their child(ren) are involved with. If these circumstances do occur, we will require the following information in writing:

• The name of the agency, person and/or organization that the information may be
  discussed with
• Written consent stating the specific information to be given and when the release of
  information commences and terminates
• The purpose for which the information is to be given
• The signature of the parent/guardian

Information pertaining to individual children will be communicated in a formal and confidential manner. Child specific information in instances of injury, illness or serious incidents of inappropriate behaviour will be documented, reviewed and signed by a parent. All documentation will be kept in child’s file. This information will not be shared to other parties (teachers, licensing, other families or peoples) without written consent signed by the parent/guardian. Additional specific forms may be required (example School Sharing Student Information Form). See Sharing Confidential Child Specific Information Form. All consent forms must be approved by Program Coordinator.