DUTY TO REPORT: ENSURING SAFETY, WELL-BEING, ANDORGANIZATIONAL INTEGRITY

DUTY TO REPORT: ENSURING SAFETY, WELL-BEING, AND ORGANIZATIONAL INTEGRITY

Purpose
At TOPP KIDS, every team member is responsible for ensuring the safety, well-being, and integrity
of our children, staff, and leadership. This policy outlines your mandatory duty to report any
concerns related to physical or mental well-being, safety risks, or organizational integrity.

What Must Be Reported
You must report any concerns involving:

• Danger to self (e.g., self-harm, suicidal thoughts)
• Danger to others (e.g., threats, violence, bullying)
• Danger to the organization (e.g., theft, serious policy breaches)
• Mental well-being (e.g., signs of emotional distress, burnout, substance use)
• Physical well-being (e.g., signs of abuse, neglect, unexplained injuries)
• Abuse or neglect of a child (mandatory reporting under Alberta law)

Who Must Report
All TOPP KIDS employees, contractors, and volunteers are required to report concerns
immediately. You are not responsible for investigating — only reporting.

Steps to Report

1. Phone First – Notify Your Supervisor
   • Call your Program Coordinator or Program Support Manager immediately.
   • If unavailable, escalate directly to the Operations Manager or CEO.
   • If the concern is an emergency (immediate danger or child abuse), call 911 or
     Children’s Services first, then notify leadership.
2. Document the Concern
   • Complete the appropriate written report within 24 hours:
     • F.I.T. Report
     • Incident Report
     • Staff Concern Email
   • Be clear, factual, and timely.

Key Reminders

• Phone first.
• Document after.
• Reporting is not optional — it’s your duty.
• If you see something, say something.