Contracted Hour, Schedule & Personal Information
CONTRACTED HOUR, SCHEDULE & PERSONAL INFORMATION CHANGE
Employee Change Form
All requests for changes to employment contract, including work
hours, shifts, or personal information, including home address, ECE
certification, banking information, etc, must be submitted for
approval with a minimum of 30 days advance notice using the
Employee Change Form.
Employee Change Forms are available from the Program
Coordinator. The form must be completed by the employee and
submitted first to the Program Coordinator, then to the Program
Support Manager for final approval. Completing the Employee
Change Form does NOT guarantee approval of requested change,
it is subject to the current needs of TOPP KIDS Out of School
Clubs/Foundation.
Employee Change Forms MUST also be used if event impact any area of your work at TOPP
KIDS. For example:
- Practicum needs
- Second job
- Leave of absences (medical/health, maternity/paternity)
It is the employee’s responsibility to ensure any changes to original employment contract be
documented in writing using the Employee Change Form.
TOPP KIDS reserves the right to make immediate changes to contracted hours to meet the needs
of TOPP KIDS programs, in compliance with employment standards (24 hour written notice). All
changes will be reflected on the Employee Change Form and signed off by the employee, and
supervisor(s). If change form requests a reduction in hours less than what is stated on the
employee’s employment contract, TOPP KIDS reserves the right to reduce the employee’s hours
to being ‘on-call’ or ‘casual’ work. TOPP KIDS priority is to ensure best practices are upheld for
the benefit of the children and families in our programs.
Schedule Changes Request Form
Schedule Changes may be made to a team members contract both by request or based on
company needs. Requests to schedules specifically, by a team member, must be made using the
Schedule Change Request Form. Any approved schedule changes will be made consistent with
Alberta Labour Laws and team members are made aware that changing from a full-time to a
part-time or casual position may impact their position within the company, wage, the number of
available wellness days allotted to them, and the accessibility of the company benefits program.
Any changes made alter the original contract signed. Previous schedules are not guaranteed,
and any reinstatement will be determined based on the needs of the company.
Note: When changes are made to your original TOPP KIDS contract at an employees request.
TOPP KIDS cannot guarantee employee will return to same scheduled hours, position or
placement upon return.