Accurate Time Tracking

ACCURATE TIME TRACKING 

It is important that our Timesavr tracking is as accurate as possible at all times and notes  are created daily explaining the hours we input. Please add in the bubble any changes and  who approved this. This process not only keeps us accountable but would be used in the  case of and audit either by TOPP KIDS, our bookkeeping and legal team or the Alberta or  Federal Government. 

Let’s Ensure Fairness and Accuracy 

• Punctuality Matters: We kindly ask that everyone does their best to arrive on  time and complete your scheduled shifts. If circumstances cause you to be late  or need leave early, please make sure to adjust your time entries accordingly. 

• Accurate Timekeeping: Honest and precise time records help us maintain  fairness and transparency for everyone on the team. 

• Maximizing Our Time: If all the children leave before 6:00 PM, let’s use that  remaining time for center maintenance or planning. This is a great opportunity to  prepare for the next day and keep our environment welcoming and efficient. 

Communication Is Key 

If you need to leave earlier than 6:00 PM, please reach out to your Program Support  manager for approval. Open communication helps us support each other better and  ensures that all schedules are managed smoothly. 

Note: Altering, falsifying, tampering with time records may result in disciplinary action, up to and including termination of employment.

TASKS 

There are a number of tasks that a staff may do during a day at TOPP KIDS. These tasks will  be assigned to each staff by the Program Support Manager when hired based on the staff’s  job description. These will be assigned under the “Your Activities” list used to sign in on  TimeSavr. It is important that each TOPP KIDS location has a list of individual tasks so that  the employees work can be tracked properly, for example: Taryn only works with the Maple  Ridge program and her tasks in the picture to the right reflects that. 

As mentioned before, we use the timesheet for wage enhancement hours as well and  certain tasks are eligible for wage enhancement and some are not. It is important to know  the difference.

ACTIVITY	EXPLANATION	CLAIMABLE	NOT CLAIMABLE	NOTES
MISC. TASKS
Other	Misc.tasks not on site.		Y	Not Eligible for wage top up funding
Break	Break		Y	Not Eligible for wage top up funding
Volunteering	Volunteering		Y	Not Eligible for wage top up funding
Supply  shopping	Supply Shopping	Y		Eligible for top up during program operating hours
Training	Training	Y		Eligible for top up during program operating hours
Vacation	Vacation		Y	Not Eligible for wage top up funding
Wellness Day	Wellness Day		Y	Not eligible for wage top up funding
Stat Day	Stat Day		Y	Time inputted for StatHoliday hours must be calculated as 5% of the total hours worked over the preceding 28 days. Not Eligible for wage top up funding
Practicum	Practicum		Y	Not eligible for wage top up funding
DIRECT HOURS

Program Name, Ratio	Hours worked by paid staff responsible for the frontline care and supervision of children and included in the staff: child ratios. Only when the staffmember is with children directly when program is operating.	Y		Direct Child CareDoes Not Include: Payroll, accounting, reception, administrative/office support, cooking, stats holidays, vacation time, sick time, training time,  janitorial or maintenance or work away from children or during non- operational hours.
INDIRECT HOURS
Program Name,  Administration/ Planning	Hours worked by paid staff employed in the role of “alternate/programsupervisor” of a day care program and out-of-school care programs whose duty is to provide on- site supervision of the daily operation of the program during operational hours. Administrative hours that have been worked onsite/offsite during the operational hours of the program may be claimed for the wage top-up payment.	Y		Tasks include: Onsite Program Planning Does Not Include: Payroll, accounting, reception, administrative/office support, cooking, stats holidays, vacation  time, sick time,  training time, janitorial or maintenance Offsite work
Program Name,  Set-Up &  Sanitation	Administrative hours that have been worked onsite during the operational hours of the program may be claimed for the wage top-up payment.	Y		Work done during non Operational Hours is not eligible for Top-Up Tasks include: Offsite program planning, program planning, training time Does not include: Payroll, accounting, reception, administrative/office support, cooking, stats holidays, vacation time, sick time, janitorial or maintenance, Offsite work,meetings not during  operational hours.
SUPPORT MANAGEMENT
Program Name,  Alternative /  Supervisor Direct	Hours worked by paid Support Staff onsite, responsible for the frontline care and  supervision of  children and  included in the  staff:child ratios. Only when the staff member is with children directly  when program is operating	Y		Direct Child Care Support Does Not Include: Payroll, accounting, reception, administrative/office support, cooking, stats holidays, vacation time, sick time, training time, janitorial or maintenance or work away from children or during non- operational hours. Only when program has children present and is operating

Program Name,  Alternative /  Supervisor Indirect	Hours worked by paid  staff employed in the  role of “alternate/program  supervisor” of a day care program and out- of-school care programs whose duty  is to provide on- site  supervision of the daily operation of the  program during  operational hours. Only administrative  hours that have been  worked onsite during  the operational hours of the program may be claimed for the wage  top-up payment.	Y		Tasks include: Onsite Program Planning Support, Program Development, One On Ones, Coaching, Program Performance Evaluation Does Not Include: Payroll, accounting, reception, administrative/office support, cooking, stats holidays, vacation time, sick time, training time, janitorial or maintenance, offsite work Only during program operating hours
Program Support  Manager	Hours spent doing  Program Support  Manager tasks not included in Alternate  Supervisor tasks, outside of the program  or operational hours.		Y	Tasks include:Scheduling, meetings, off site 911s, online coaching, disciplinary actions, misc. Program Support Manager  tasks.
Facilities Manager	Hours worked performing duties including but not  limited to: janitorial and maintenance cannot  beClaimed		Y	Hours worked performing duties including but not limited to: janitorial and maintenance cannot be claimed